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Smart Administrative Correspondence Management System

The Administrative Correspondence Management System is an integrated digital platform designed to manage and organize official correspondence within organizations, government entities, and companies. The system...

2026 120 يوم Completed
correspondence.almubarmija.ly
Smart Administrative Correspondence Management System screens
17 Technologies used
1 Mobile views
About the project

Project overview

The Administrative Correspondence Management System is an integrated digital platform designed to manage and organize official correspondence within organizations, government entities, and companies. The system supports incoming, outgoing, and internal correspondence, document attachments, routing between departments, assigning responsible employees, and tracking each correspondence from creation to approval, closure, or archiving.

The system provides an interactive dashboard, role-based permissions, activity logs, internal notifications, electronic archiving, and advanced search tools. It helps organizations reduce paper-based workflows, improve follow-up, speed up administrative procedures, and store documents in a structured and secure way.
Case study

From challenge to result

01

Problem

Organizations often struggle to organize and track correspondence due to paper-based processes or scattered emails, leading to lost documents, delayed procedures, and unclear responsibilities.

02

Solution

The system provides a centralized digital platform to manage incoming, outgoing, and internal correspondence, with department routing, document attachments, status tracking, permissions, notifications, and electronic archiving.

03

Result

Faster and more secure correspondence management, reduced document loss, improved departmental follow-up, and enhanced transparency and digital transformation within the organization.

Project features

Key project features

18
  • إدارة المراسلات الواردة والصادرة والداخلية.
  • إنشاء رقم مرجعي تلقائي لكل مراسلة.
  • إرفاق المستندات والملفات.
  • تحويل المراسلات بين الإدارات.
  • تعيين موظف مسؤول على كل مراسلة.
  • تتبع حالة المراسلة خطوة بخطوة.
  • اعتماد، رفض، أو إرجاع المراسلات حسب الصلاحيات.
  • أرشفة إلكترونية للمراسلات والمستندات.
  • بحث وتصفية متقدمة.
  • إشعارات داخلية للمستخدمين.
  • سجل عمليات Audit Log.
  • إدارة المستخدمين والإدارات.
  • إدارة الأدوار والصلاحيات RBAC.
  • دعم المراسلات السرية.
  • تقويم لمواعيد المتابعة والاستحقاق.
  • لوحة تحكم بإحصائيات مباشرة.
  • دعم اللغة العربية والإنجليزية.
  • تصميم متجاوب للكمبيوتر والتابلت والجوال.
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